Administrative Assistant
Vị trí này dành cho ứng viên mong muốn làm việc tại PTE MAGIC, thuộc khu vực Hà Nội (làm việc từ xa). Bạn sẽ tham gia các hoạt động quản trị – vận hành, phối hợp đội nhóm, tổ chức tài liệu, hỗ trợ tuyển dụng, tổng hợp báo cáo và tương tác liên phòng ban. Chế độ làm việc linh hoạt, 100% remote cùng nhiều cơ hội phát triển với một công ty có môi trường quốc tế, startup năng động.
Yêu cầu ứng viên có 1-3 năm kinh nghiệm ở vị trí liên quan, tiếng Anh & tiếng Việt lưu loát, thành thạo Google Workspace, Notion, Slack, Canva. Ưu tiên tính tỉ mỉ, chủ động và khả năng đa nhiệm. Môi trường phù hợp cho người mong muốn phát triển nghề nghiệp trong vận hành, đối tác, hoặc marketing startup.
About the Company - PTE Magic
PTE Magic, a part of Magic Edutech Group PTY LTD, has been a trusted choice for students seeking to pass the Pearson Test of English (PTE) Academic for immigration and study purposes since 2016. With multiple study centers located in Australia and Vietnam, PTE Magic provides coaching services for students preparing for the PTE Academic test.
Ranked #1 in PTE practice online websites in Australia, join PTE Magic today to get a free PTE mock test with expert tips. Committed to providing employees with flexible work options and resources for success.
Job Title: Administrative Assistant
Location: Hanoi Capital Region (Remote)
Job Description
Lume Test is a fast-growing AI-powered EdTech SaaS platform headquartered in Australia and Vietnam, helping students prepare for English exams like IELTS, PTE, TOEIC, and Duolingo English Test. The role of an Administrative Assistant at PTE Magic involves:
General Admin & Operations
- Maintaining team documents, trackers, and SOPs (Google Drive, Notion, or Coda)
- Scheduling meetings, organizing agendas, and following up on action points
- Tracking team tasks and supporting project deadlines across departments
Reporting & Internal Coordination
- Compiling reports from different teams and summarizing key updates for leadership
- Assisting with ensuring timely submission of reports
User Feedback & Support Routing
- Collecting and organizing user feedback for relevant teams
- Directing technical issues and feature requests to the development team
Recruitment & Hiring
- Posting job ads, screening applications, and scheduling interviews
- Supporting the onboarding process for new hires
Cold Email & Partner Outreach
- Researching potential partners and collaborators
- Sending cold outreach emails and assisting with partner onboarding
Marketing Team Support
- Assisting with formatting slides, brochures, and documents using tools like Canva and Google Slides
- Gathering user feedback for testimonials
Requirements
- 1–3 years of experience in admin, operations, or assistant roles
- Excellent English (written + spoken), fluent in Vietnamese
- Highly organized, detail-oriented, and proactive
- Comfortable with Google Workspace, Notion, Slack, Canva
- Able to handle multiple responsibilities in a remote, fast-paced environment
Benefits
- 100% remote work with flexible hours
- Experience working with an Australian-based company
- Exposure to startup operations
- Growth path into operations, partnerships, or marketing
- Opportunity to help students around the world reach their goals faster
How to Apply
Send your CV and a short intro to moni@lumetest.com. Optional but appreciated: A sample Canva visual or formatted doc you've created, and a note on why you’re excited about working with Lume.
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